NGO
Another Way (Stichting Bakens Verzet), 1018 AM
Edition
01: 06 November, 2009
01. E-course : Diploma in
Integrated Development (Dip. Int. Dev.)
SECTION B : SOLUTIONS TO THE
PROBLEMS.
Value : 06
points out of 18.
Work
foreseen: 186 hours out of 504.
The points are awarded only
after passing the consolidated exam for Section B : Solutions to the problems.
Third block : Solutions to the problems.
Value : 01 point our of 18.
Work foreseen: 36 hours out of
504.
[16.00 Hours] Section
1 : Anthropological analysis of the three levels of project structures.
(Value 0.5 point)
[16.00 Hours] Section
2 : Division of responsibilities amongst the three levels of structures.
(Value 0,5 point)
The point is awarded only
after passing the consolidated exam for Section B : Solutions to the problems.
[16.00 Hours] Section
2 : Division of des responsibilities amongst the three levels of
structures. (Value 0,5 point)
Division of responsibilities.
[14.00 Hours]
01. The chain of responsibilities.
02. Illustration of the
division of responsibilities.
06. Permanent cooperative for
the management of the project structures.
07. Cooperative for project
execution.
[02.00 Hours] Report on
Section 2 of Block 3.
Third block : Exam. [ 4 hours per attempt]
Division of
responsibilities. [14.00 Hours]
07. Cooperative for project
execution. (At least 2 hours)
Section 06. The permanent cooperative for the management of
the project structures of the Block 3 of the course covered the responsibilities of the Permanent
Cooperative for the Management of the Project Structures.
It was seen that at a given point of time, the management of each
structure created passes to the
Management Cooperative. At what moment, exactly, does the transfer of responsibility take place ? Who makes the
decision ? Who is responsible for the structures created but not yet
operative ?
Read the 05.08 Statutes of the NGO responsible for project
execution carefully.
Article 3
provides : «The association is created for the period of
execution of the project which shall not exceed ten years.”
The time for the execution
of each individual integrated development
project is usually two years.
1.
Opinion.
On one page explain in two paragraphs why you think
a period of ten years and not two years
is given as the duration of the cooperative for Project Execution. What would
happen if project execution was under way at the expiry of the ten year
period ? What would happen if project execution had still not started at the expiry of the ten year period ?
Look
again at the following slide showing :
Article
10 of the statutes of the NGO
responsible for project execution
provides that the board of directors of the
Execution Cooperative nominate the project coordinator.
According to article 15:
«The project
coordinator is appointed for the
duration of the project and is responsible
for the execution of the project
until transfer of the structures created to the management cooperative [name of
the Cooperative].”
The project coordinator
records the status of inventories, accounts, and budget documents submitted to
the Board of Directors.
The project coordinator
opens and operates all executive bank accounts including current accounts in the name of the project during the execution
phase.
The project coordinator
answers to the Board of Directors and informs the Audit Commission of his or
her activities, payments and receipts.”
Articles 24 and 25 state:
“Article
24 “Sums withdrawn from the capital account are paid at the request of the
project Coordinator into executive accounts of the project operated under the
responsibility of the coordinator.
Article
25 : Withdrawals or payments greater than [amount] from the executive accounts
of the project must be co-signed by the Coordinator and the Chairman of the
Board of Directors.. Withdrawals or payments greater than [amount] are subject
to specific authorisation of the Board of Directors.”
The project coordinator (or the coordination group) answers to the Board
of the Cooperative for the execution of the project. The Board of Directors may
be considered the «Parliament » for the execution of the project. The
Coordinator (of the coordination group) is the «Government in charge of project
execution ». The coordinator is independent, subject to certain
limitations concerning payment of expenses.
2. Opinion.
On one page make an analysis of the advantages deriving from the separation of
powers between the « Parliament » and the «Government ». Which possible
disadvantages do you think the separation of powers could have ?
Why ?
Look
at the following slide showing the structures for the audit of integrated development projects.
The drawing is subject to modification in accordance with preferences
eventually expressed by donors.
Proposed structures for the audit of project execution.
Article
10 of the statutes of the NGO
responsible for project execution
provides that the Board of the Cooperative for Project Execution
nominate
« an
on-going auditing commission and , subject to the contents of these statutes,
[define] its powers and tasks »
Articles
17-20 are about the powers of the Commission for the on-going auditing
commission :
“Article 17 : The activities of the Association are placed under the
control of an independent auditing commission. The auditing commission may
include, by way of example, a former national auditor general (chairperson) ;
accountants of the signatories, a representative of the regional association of
NGOs , a representative of the National Federation of NGOs of the host country;
a representative of the [Rural Development Ministry], a representative of the [Ministry of
Finance].
The
members of the auditing commission are elected by the Board of Directors in
principle for the full period of project execution, subject however to annual
review and confirmation by the Board.
Article
18 : The Board of Directors may only discharge the Auditing Commission on presentation
and acceptation of the annual report and
balance sheet of the Association for the
year in question and of the final project accounts.
Article
19 : Payment, if required, of the members of the Auditing Commission is the
responsibility of the signatories on an equal share basis.
Article 20 : The auditing commission answers exclusively to the Board of
Directors. It has full rights of inspection without notice of all the
activities relating to the execution of the project and of all accounts and
documents of the Association.
3. Opinion.
On one page
explain how the coordinator answers to the commission for the on-going audit of
the accounts, and how you would see the commission operate. Do you think that
the separation of powers provided in the Statutes is adequate ? If
applicable, which improvements would you like to see brought to the
statutes ?
4. Opinion.
You are chairperson of the commission for the
on-going audit of the accounts of an integrated development project. On one
page explain your relationship with the project coordinator, with the Board of teh Cooperative, and with
the independent audit. Which checks would you carry out, and how often ?
The
statutes of permanent cooperative for the management of the
project structures and of the Cooperative for Project Execution, have been
designed to combat corruption, bearing in mind the social control exercised at the
tank- and well-commission levels.
The issue of
corruption is dealt with in detail in section 6: Corruption
of the fifth block How the
structures described in the third block respond to some specific problems.
5. Opinion.
On one page make a summary of measures taken to prevent corruption. Do
you think they are sufficient? Do you think they can be improved ? In that
case, how ?
Once you have finished your
exercises, proceed with the preparation
of your Report on Section 2 of
Block 3.
◄ Third block
: Section 2 : Division of
responsibilities.
◄ Third block : Solutions to the problems.
◄ Main index of the course for the Diploma in Integrated
Development (Dip. Int. Dev.)
This work is
licensed under a Creative Commons
Attribution-Non-commercial-Share Alike 3.0 Licence.