NGO "ANOTHER WAY" (STICHTING BAKENS VERZET), NETHERLANDS, SUSTAINABLE INTEGRATED SELF-FINANCING DEVELOPMENT PROJECTS AND ADVANCED DEVELOPMENT TECHNOLOGIES

Warning! The formalities can vary according to the amount in question, the donor, and the donor country. This means the text may need to be varied from case to case.

Procurement plan.

A procurement plan is usually required to accompany submissions for the financing of projects. The plan will vary from case to case and from one donor or funding agency to another. The following example is based on typical requirements set out under European Union rules.

For non-state parties (ACP and EU), public (UE) bodies and international organisations.

For each item (services, supplies and works) to be supplied under the project application, the following information is required:

1. Management of supply contracts.

Except as provided under point 2A SERVICES 1. Budget item 1010101, the nominated project coordinator is responsible for the management of purchases for the project. On-going supervision by the applicant NGO. Copies of all correspondence are sent to the auditing commission.

The coordinator under point 2A SERVICES 1. Budget item 1010101 is named by the applicant NGO and appointed by written agreement.

2. Procurement method.

2A.SERVICES.

1. Budget item 1010101: Appointed Coordinator.

The appointed coordinator is (name of nominee). He/she is (description) and co-author of the project, which he has prepared in the interests of the local populations, without remuneration. His curriculum vitae is included in the project documentation. He/she has accepted to take responsibility for project execution, subject to on-going supervision by the applicant NGO. His remuneration is the same as the pro diem tariff applied by the European Union applicable to expatriate employees in (host country), which is (amount in Euro) per day. Because of his/her personal involvement in the planning of this project, his/her specific local professional experience, and his/her personal knowledge of the project area, consultation with other possible candidates under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms is not foreseen.

The amount of the contract for 24 months is about Euro 100.000.

2. Budget item 70301: Consultant associate of the project coordinator.

The nominee associate consultant Mr Terrence Edward MANNING is the author of the innovative Model for integrated development on the basis of which this project has been drafted.. He also assisted the applicant NGO and the project coordinator with the drafting of the project in the interests of the local populations and without remuneration. His work on the principles of integrated development has been placed in the public domain. His curriculum vitae is included in the project documentation. He has expressed his willingness to act as consultant to the project coordinator for the management of the executive phase of the project for just the pro diem rate foreseen by the European Union for expatriates in (host country), which is ( Euro amount) per day, together reimbursement for his travelling costs. Because of his personal involvement in the planning of the project and his necessarily unique knowledge of the innovative principles of integrated development incorporated in the project plans, consultation with other possible candidates under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms is not foreseen.

The amount of the contract for 24 months is about Euro 100.000 plus travelling costs.

3. Budget item 70302: Consultant on hygiene education courses.

A specialised hygiene education consultant is expected to participate in the capacitation workshops where the health clubs and hygiene education courses foreseen in the project are to be set up. The preferred approach is that originally developed by the ONG Zimbabwe AHEAD (now Africa AHEAD), which was subsequently adopted by NETWAS organisations in particular en Southern and East Africa. The basis material prepared by the ONG Zimbabwe AHEAD is incorporated in the project documentation. Where the ONG Africa AHEAD agrees/is able to participate in workshops for the formation of the Health Clubs, other possible candidates under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms will not be contacted. Should representatives of the NGO Africa-AHEAD not be in a position to participate, the procedures foreseen under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms will be applied.

The amount of the contract for 6 months is about Euro 25.000 plus pro-diem, plus travelling costs.

4. Budget item 70303: Consultant on Moraisian capacitation workshops.

The participation of a consultant specialised in the organisation of Moraisian workshops (capacitation workshops) is foreseen. the procedures foreseen under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms will be applied.

The amount of the contract for 12 months is about Euro 50.000 plus pro-diem, plus travelling costs.

5. Budget item 70306: Consultant on the working of gypsum composites.

There is just one person in the world with the specific knowledge necessary for a first integrated development project under the Model.. This knowledge is made available free of charge to the local populations, who will then provide for its transfer to other projects and other regions.. Mr. Meuleman has accepted to act as consultant for just the pro-diem pro diem rate foreseen by the European Union for expatriates in (host country), which is ( Euro amount) per day, together reimbursement for his travelling costs. For this reason, consultation with other possible candidates under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms is not foreseen

The amount of the contract for 12 months is about Euro 50.000 plus pro-diem, plus travelling costs.

The Consultant will also be responsible for the supplies under Budget item 70201 : Forms and moulds for the products to be made by the two gypsum composite production units foreseen.. This item refers to the design and physical preparation of the first models and moulds, which will be produced in (host country) where they will copied for production purposes. Part of this work will be carried out in the Netherlands. It is a project goal to do as much as possible in the project area. Because of the unique personal qualifications in question, consultation with other possible candidates under point 5.2 of annexe G.1 “Supplies with a value equal to or greater than or equal to Euro 30.000 and less than or equal to Euro 150.000” Model contract for non-state parties and public European organisms is not foreseen

The budgeted amount of this contract is Euro 42.000.

6. Budget item 70304: Transport Europe-(host country).

A transport convention is expected to be negotiated. . the procedures foreseen under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract for 12 months is Euro 55.000.

7. Budget item 70305: Local transport.

A transport convention is expected to be negotiated. . the procedures foreseen under point 4.2. of annexe G1 : Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract for 12 months is Euro 50.000.

2B.SUPPLIES.

01.Budget item 70202 Transport means for recycling-sanitation network.

Consultation with other possible local candidates under point 5.2 of annexe G.1 “Supplies with a value equal to or greater than or equal to Euro 30.000 and less than or equal to Euro 150.000” Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract is Euro 82.000.

02.Budget item 70203 Solar pumps with electronic controllers.

Pumps capable of developing an operating pressure of up to 15 bar. For this reason, preference will be given to piston pumps or their equivalents. Consultation with other possible local candidates under point 5.1 of annexe G.1 “Supplies with a value equal to or greater than Euro 150.000” Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract is Euro 300.000.

See also Budget item 70208 : Spare parts stocks for pumps, of which about two-thirds of the value of Euro 30.000 will be attributable to parts for solar pumps.

03.Budget item 70204 : Solar photovoltaic panels (189*300 W = 56.7 kW)

Consultation with other possible local candidates under point 5.1 of annexe G.1 “Supplies with a value equal to or greater than Euro 150.000” Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract is Euro 350.000.

04.Budget item 70205 : 96 hand pump (number) triple groups (number) single units entirely from stainless stel.

Pumps which can be placed next to well/boreholes, and the possibility of installing multiple hand-pump groups are required. For this reason on preference will be given to hydraulic and inertia pumps. Consultation with other possible local candidates under point 5.2 of annexe G.1 “Supplies with a value equal to or greater than Euro 30.000 and less than or equal to Euro 150.000” Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract is Euro 100.000.

See also Budget item 70208 : Spare parts stocks for pumps, of which about one-third of the value of Euro 30.000 will be attributable to parts for hand pumps.

05.Budget item 70206 : Cables, feed pipes and accessories pour pumps/wells.

This item comprises a combination of various supplies each with a value lower than Euro 30.000. Consultation with other possible local candidates under point 5.3 of annexe G.1 “Supplies with a value less than or equal to Euro 30.000” Model contract for non-state parties and public European organisms will be applied.

The collective budgeted amount for these supplies is Euro 50.000.

06.Budget item 70207 : Feed-pipe from wells/boreholes to water supply tanks – 200000m @ Euro 0.75.

Consultation with other possible local candidates under point 5.2 of annexe G.1 “Supplies with a value equal to or greater than Euro 130.000 and less than or equal to Euro 150.000” Model contract for non-state parties and public European organisms will be applied.

Preference will be given to production in (host country). In particular, possible savings in transport costs will be taken into account.

The budgeted amount of this contract is Euro 150.000.

07.Budget item 70209 : Water purification installations for clinics and schools (back-up).

The collective budgeted amount for these supplies is Euro 49.300.

08.Budget item 70210: 189 photovoltaic lighting system for study purposes.

Consultation with other possible local candidates under point 5.2 of annexe G.1 “Supplies with a value equal to or greater than Euro 30.000 and less than or equal to Euro 150.000” Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract is Euro 50.000.

09.Budget item 70211: Photovoltaic lighting for +/-30 schools.

The budgeted amount of this contract is Euro 60.000.

10.Budget item 70212 : Photovoltaic lighting/installation in clinics in the project area

Consultation with other possible local candidates under point 5.3 of annexe G.1 “Supplies with a value less than or equal to Euro 30.000” Model contract for non-state parties and public European organisms will be applied.

The budgeted amount for these supplies is Euro 12.000.

11.Budget item 70213 : Photovoltaic refrigeration in clinics in the project area.

The budgeted amount for these supplies is Euro 49.300.

12.Budget item 70216 : Office and furniture for 32 local money registration systems.

This item comprises a combination of various supplies each with a value lower than Euro 30.000.

The collective budgeted amount for these supplies is Euro 40.000.

13.Budget item 70217: Main computer for local money systems and back-up .

The budgeted amount for these supplies is Euro 10.000.

14.Budget item 70218: 60 computers for registration of local money transactions.

The budgeted amount of this contract is Euro 60.000.

15.Budget item 70219: Photovoltaic power supply for up to 64 registration systems for the registration of local money transactions, and their accessories

The budgeted amount of this contract is Euro 128.000.

16.Budget item 70220: Water quality testing equipment.

The budgeted amount for these supplies is Euro 7.500.

17.Budget item 70221: Equipment (including presses) for the production of mini-briquettes.

The budgeted amount of this contract is Euro 80.000.

2C.WORKS.

1.Budget item 70101: Construction de (number) 32 boreholes internal diameter 8”.

Construction of (number) 32 internal diameter 8” boreholes : 3500m @ Euro 150 .

Consultation with local candidates under point 6.2 of annexe G.1 “Contracts with a value equal to or greater than Euro 300.000 and less than or equal to Euro 1.000.000” Model contract for non-state parties and public European organisms will be applied.

The budgeted amount of this contract is Euro 525.000.

3.Jusitifcation where tenders are not foreseen.

Refer to justification in the above texts at items :

2A.SERVICES.

1. Budget item 1010101: Project Coordinator.

2. Budget item 70301: Consultant assistant to the project coordinator.

3. Budget item 70302: Hygiene education consultant.

4. Budget item 70306: Gypsum composite consultant.

4.Procurement calendar.

4.1 Procurement calendar listed by budget item.

2A.SERVICES.

1. Budget item 1010101: Project coordinator. Month 1.Duration 1 week.

2. Budget item 70301: Consultant assistant to project coordinator. Month 1. Duration 1 week.

3. Budget item 70302: Hygiene education consultant. Month 1. Duration 1 week.

4. Budget item 70303: Consultant for Moraisian workshops. Month 1. Duration 1 week.

5. Budget item 70306: Gypsum composites consultant. Month 3. Duration 1 week.

6. Budget item 70304: Transport Europe-(host country). Month 3. Duration 1 month.

7. Budget item 70305: Local transport. Month 3. Duration 1 month.

2B.SUPPLIES.

01.Budget item 70202 :Means of transport for recycling-sanitation network. Month 4. Duration 2 months.
02.Budget item 70203 :Solar pumps with controllers. Month 10. Duration 2 months.
03.Budget item 70204 :Solar photovoltaic panels (189*300 W = 56.7 kW). Month 10. Duration 2 months.
04.Budget item 70205 :96 hand pumps (including (number) triple groups) entirely from stainless steel. Month 4. Duration 2 months.
05.Budget item 70206 :Cables, feed-pipes, accessories for pour pumps/wells. Month 4. Duration 2 months.
06.Budget item 70207 :Feed-pipes to water tanks – 200000m @ Euro 0.75. Month 10. Duration 2 months.
07.Budget item 70209 :Water purification installations in clinics and schools (back-up) Month 12. Duration 3 months.
08.Budget item 70210 :189 photovoltaic lighting systems for study purposes. Month 3. Duration 3 months.
09.Budget item 70211: Photovoltaic lighting for schools. Month 6. Duration 3 months.
10.Budget item 70212: Photovoltaic lighting/installation for clinics. Month 7. Duration 2 months.
11.Budget item 70213: Photovoltaic refrigeration/installation in clinics Month 10. Duration 2 months.
12.Budget item 70216: Offices and furniture 32 local money transaction registration systems. .Month 2. Duration 2 months.
13.Budget item 70217: Main computer local money transaction registration systems and back-up. Month 2. Duration 2 months.
14.Budget item 70218: 60 computers for local money transaction registration systems. Month 2. Duration 2 months.
15.Budget item 70219: 64 photovoltaic power systems and accessories local money transaction registration systems. Month 2. Duration 2 months.
16.Budget item 70220: Water quality testing equipment. Month 10. Duration 2 months.
17.Budget item 70221: Equipment (including presses) for the production of mini-briquettes Month 10. Duration 2 months.

2C.WORKS.

1.Budget item 70101: Construction of 32 8” interior diameter boreholes. Month 3. Duration 2 months.

4.2 Procurement calendar : by sequence (month) of execution.

Month 1 :

Services.

1.Budget item 1010101: Project coordinator. Month 1.Duration 1 week.

2. Budget item 70301: Consultant assistant to project coordinator. Month 1. Duration 1 week.

3. Budget item 70302: Hygiene education consultant. Month 1. Duration 1 week.

4. Budget item 70303: Consultant for Moraisian workshops. Month 1. Duration 1 week.

Month 2:

Supplies:

13.Budget item 70217: Main computer local money transaction registration systems and back-up. Month 2. Duration 2 months.
14.Budget item 70218: 60 computers for local money transaction registration systems. Month 2. Duration 2 months.
15.Budget item 70219: 64 photovoltaic power systems and accessories local money transaction registration systems. Month 2. Duration 2 months.

Month 3:

Services.

5. Budget item 70306: Gypsum composites consultant. Month 3. Duration 1 week.

6. Budget item 70304: Transport Europe-(host country). Month 3. Duration 1 month.

7. Budget item 70305: Local transport. Month 3. Duration 1 month.

Supplies:

08.Budget item 70210 :189 photovoltaic lighting systems for study purposes. Month 3. Duration 3 months.

Works:

1.Budget item 70101: Construction of 32 8” interior diameter boreholes. Month 3. Duration 2 months.

Month 4:

Supplies:

01.Budget item 70202 :Means of transport for recycling-sanitation network. Month 4. Duration 2 months.
05.Budget item 70206 :Cables, feed-pipes, accessories for pour pumps/wells. Month 4. Duration 2 months.

Month 6:

Supplies:

09.Budget item 70211: Photovoltaic lighting for schools. Month 6. Duration 3 months.

Month 7:

Supplies:

10.Budget item 70212: Photovoltaic lighting/installation for clinics. Month 7. Duration 2 months.

Month 10:

Supplies:

02.Budget item 70203 :Solar pumps with controllers. Month 10. Duration 2 months.
03.Budget item 70204 :Solar photovoltaic panels (189*300 W = 56.7 kW). Month 10. Duration 2 months.
06.Budget item 70207 :Feed-pipes to water tanks – 200000m @ Euro 0.75. Month 10. Duration 2 months.
11.Budget item 70213: Photovoltaic refrigeration/installation in clinics Month 10. Duration 2 months.
16.Budget item 70220: Water quality testing equipment. Month 10. Duration 2 months.
17.Budget item 70221: Equipment (including presses) for the production of mini-briquettes Month 10. Duration 2 months.

Month 12:

Supplies:

07.Budget item 70209 :Water purification installations in clinics and schools (back-up) Month 12. Duration 3 months.

The imposition of rules for tenders for projects financed by public donors should serve to avoid corruption and to ensure that several parties (in principle all those with an interest in do so) can participate in a tender for the supply of the works, goods and services in questions.

1. Research.

Sections 4, 5,andt 6 of the Customised Model of Grant Contract refer to services (section 4), supplies (section 5) and works (section 6).Make a one page summary of the limitations provided in each section for each level.

2. Research.

On one page make a list of the eight levels foreseen (section 4 services = 2 levels ; section 5 supplies= 3 levels ; section 6 works =3 levels). Next to each level, write in the contracts foreseen by a typical integrated development project.

3. Opinion.

On a scond page provide your analyusis of the results of exercise 2.

Several techniques are systematically used to avoid (by-pass, circumnavigate) the application of rules like those of Europe Aid. They include the fragmentation of large contracts into several smaller ones; manipulation of technical specifications for products and methods so as to eliminate competition ; the creation of ad hoc consortia for the execution of a project ; setting up agreements in contravention of anti-trust laws where the main players split the market up and make price agreements.......

4. Opinion.

What is the use of a set of rules if it is systematically violated ? Express you opinion on one page.

5. Opinion.

Write a one-page summary of your experience and/or knowledge of the application of anti-trust rules in your project area. [You can work “anonymously”. You do not need to supply names.]

◄ ►

◄ Eighth block : Economic aspects.

◄ Eighth block : Project costs.

◄ Main index for the Diploma in Integrated Development (Dip. Int. Dev.)

◄ List of key words.

◄ List of references.

◄ Course chart.

◄ Technical aspects.

◄ Courses available.

◄ Homepage Bakens Verzet

"Money is not the key that opens the gates of the market but the bolt that bars them."

Gesell, Silvio, The Natural Economic Order, revised English edition, Peter Owen, London 1958, page 228.

“Poverty is created scarcity”

Wahu Kaara, point 8 of the Global Call to Action Against Poverty, 58^th annual NGO Conference, United Nations, New York 7^th September 2005.

This work is licensed under a Creative Commons Attribution-Non-commercial-Share Alike 3.0 Licence.